Position:       Bookkeeper.

Reports to:   Finance& Administration Officer.

Based:           Based in Bolga withresponsibilities covering the Upper East and Upper West Regions.

Salary:           GBP2,542.30 gross per annum

Contract:      Fixed-term contract for 2 years with a possibility of renewal

Hours:           Full-time (8am to 4pm Monday to Friday,with one hour for lunch).

^{About us}

Our mission is to get quality early childhood development to millions of rural preschoolers by activating the power of parents. We couple our evidence-based ECD programming with innovative rigorous implementation systems to scale quickly, cheaply and sustainably.

We currently implement at scale through two proven models: scaling through government and scaling through radio. Through these we are working in Ghana and Uganda and currently reaching over 120k parents and 300,000 children per year through the government uptake model, and over 2 million parents through our radio programme.

In Ghana we have offices in Tamale, Techiman and Bolga.

To find out more about our programme, please visit www.livelyminds.org  

About the role

The Bookkeeper will be an integral member of a dynamic and committed finance team, working closely with both finance and programme staff including the field officers to ensure accurate, timely, and compliant financial operations in line with statutory and donor requirements as well as the organisation’s internal policies.

The role cuts across finance, administration, and transactional activities such as petty cash management, expense reconciliations, and maintaining accurate financial records. It requires exceptional attention to detail and accuracy.

Operating in a fast-paced, collaborative environment, this position calls for an energetic, responsive, proactive, and solution-orientedteam player with a strong ‘can-do’ attitude. Success in this role demands reliability and the ability to work independently while maintaining close coordination with colleagues and other departments.

You will be based in Bolga but work within a larger financial team that operates in Tamale and Techiman.

Main duties and responsibilities

Transaction Processing

• Process and prepare financial and business forms to verify account balances, facilitate purchases, and support operational activities.
• Perform routine calculations and prepare analysis reports as requested by the Finance Manager.
• Monitor and help manage individual accounts, ensuring timely updates and accuracy.
• Collect, verify, and enter data into financial spreadsheets, ensuring completeness and accuracy.
• Support staff in completing and filing business process forms, receipts, and payment vouchers.
• Maintain up-to-date and complete financial records for easy retrieval.
• Maintain a well-organised filing system for all finance documents, indexed chronologically for easy retrieval during internal and external audits.

Compliance with Policies and Procedures

·        Review requisitions to ensure correct coding and appropriate authorisations before processing.

·        Reconcile discrepancies or errors by liaising with relevant employees and/or clients.

·        Report any irregularities, policy breaches, or suspected wrongdoing to the appropriate authorities in a timely manner.

·        Develop and maintain a tracking system for statutory returns to ensure compliance with all statutory obligations.

·        Monitor adherence to Lively Minds’ financial policies and procedures, escalating instances of non-compliance to the supervisor.

·        Ensure records are audit-ready and in full compliance with record keeping requirements.

Teamwork and Collaboration

·        Support Finance & Administration Officers in preparing regular financial reports.

·        Provide guidance and responses to finance-related queries from stakeholders and staff.

·        Participate actively in finance department meetings, preparing accurate minutes and tracking follow-up actions.

·        Recommend changes or process improvements to enhance accuracy, efficiency, and cost-effectiveness.

You may be assigned any other responsibility in agreement with your line manager, in contribution to Lively Minds' work and recognition of your experience and skills. It is therefore expected that staff to be flexible and willing to contribute to the work of the wider team. Also, the JD may be reviewed from time to time to reflect evolving organisational needs.

Experience and skills

Essential experience and skills

·        Qualifications: HND in Accounting with 2+ years experience, or Diploma in Business Studies (DBS) with 3+ years experience. Higher qualifications may compensate for work experience.

·        Experience of coding transactions using chart of accounts.

·        Ability to work in a diverse, multicultural environment.

·        Ability to prioritise tasks to meet multiple deadlines.

·        Ability to perform effectively in a fast-paced and high-pressure environment while consistently delivering work of the highest quality.

·        Good time management and willingness to work extra hours when the need arises.

·        English language proficiency.

·        High level of precision in financial data entry, with proficiency in using standard accounting and data management software.

Desirable experience and skills

·        Experience in using MS Office suite, especially high familiarity with MS Excel.

·        Familiarity with accounting software such as Xero or Quickbooks.

·        Good communication skills and ability to present information in graphs and charts for the understanding of non-finance persons.

·        Ability to detect and resolve discrepancies quickly.

You will be expected to perform against the Lively Minds Competencies.

How to apply  

If this sounds like you, kindly send your current CV together with the completed Application form to jobs@livelyminds.org by COB on 26^th August 2025. An incomplete application will not be considered. Please note that only shortlisted candidates will be contacted.

Lively Minds operates a strict Child & Vulnerable Adult Protection Policy, and we, therefore, check the suitability of successful candidates through background checks consisting of references and police checks.  

Lively Minds is fully committed to equity, diversity, and inclusion. We want this to be reflected in the diversity of the people who work for us, and we welcome applications from people from all backgrounds and identities.   

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