Position:       Bookkeeper.

Reports to:   Finance& Administration Officer.

Based:           Based in Bolga withresponsibilities covering the Upper East and Upper West Regions.

Salary:           GBP2,542.30 gross per annum

Contract:      Fixed-term contract for 2 years with a possibility of renewal

Hours:           Full-time (8am to 4pm Monday to Friday,with one hour for lunch).

^{About us}

Our mission is to get quality early childhood development to millions of rural preschoolers by activating the power of parents. We couple our evidence-based ECD programming with innovative rigorous implementation systems to scale quickly, cheaply and sustainably.

We currently implement at scale through two proven models: scaling through government and scaling through radio. Through these we are working in Ghana and Uganda and currently reaching over 120k parents and 300,000 children per year through the government uptake model, and over 2 million parents through our radio programme.

In Ghana we have offices in Tamale, Techiman and Bolga.

To find out more about our programme, please visit www.livelyminds.org  

About the role

The Bookkeeper will be an integral member of a dynamic and committed finance team, working closely with both finance and programme staff including the field officers to ensure accurate, timely, and compliant financial operations in line with statutory and donor requirements as well as the organisation’s internal policies.

The role cuts across finance, administration, and transactional activities such as petty cash management, expense reconciliations, and maintaining accurate financial records. It requires exceptional attention to detail and accuracy.

Operating in a fast-paced, collaborative environment, this position calls for an energetic, responsive, proactive, and solution-orientedteam player with a strong ‘can-do’ attitude. Success in this role demands reliability and the ability to work independently while maintaining close coordination with colleagues and other departments.

You will be based in Bolga but work within a larger financial team that operates in Tamale and Techiman.

Main duties and responsibilities

Transaction Processing

• Process and prepare financial and business forms to verify account balances, facilitate purchases, and support operational activities.
• Perform routine calculations and prepare analysis reports as requested by the Finance Manager.
• Monitor and help manage individual accounts, ensuring timely updates and accuracy.
• Collect, verify, and enter data into financial spreadsheets, ensuring completeness and accuracy.
• Support staff in completing and filing business process forms, receipts, and payment vouchers.
• Maintain up-to-date and complete financial records for easy retrieval.
• Maintain a well-organised filing system for all finance documents, indexed chronologically for easy retrieval during internal and external audits.

Compliance with Policies and Procedures

·        Review requisitions to ensure correct coding and appropriate authorisations before processing.

·        Reconcile discrepancies or errors by liaising with relevant employees and/or clients.

·        Report any irregularities, policy breaches, or suspected wrong doing to the appropriate authorities in a timely manner.

·        Develop and maintain a tracking system for statutory returns to ensure compliance with all statutory obligations.

·        Monitor adherence to Lively Minds’ financial policies and procedures, escalating instances of non-compliance to the supervisor.

·        Ensure records are audit-ready and in full compliance with record keeping requirements.

Teamwork and Collaboration

·        Support Finance & Administration Officers in preparing regular financial reports.

·        Provide guidance and responses to finance-related queries from stakeholders and staff.

·        Participate actively in finance department meetings, preparing accurate minutes and tracking follow-up actions.

·        Recommend changes or process improvements to enhance accuracy, efficiency, and cost-effectiveness.

You may be assigned any other responsibility in agreement with your line manager, in contribution to Lively Minds' work and recognition of your experience and skills. It is therefore expected that staff to be flexible and willing to contribute to the work of the wider team. Also, the JD may be reviewed from time to time to reflect evolving organisational needs.

Experience and skills

Essential experience and skills

·        Qualifications: HND in Accounting with 2+ years experience, or Diploma in Business Studies (DBS) with 3+ years experience. Higher qualifications may compensate for work experience.

·        Experience of coding transactions using chart of accounts.

·        Ability to work in a diverse, multicultural environment.

·        Ability to prioritize tasks to meet multiple deadlines.

·        Ability to perform effectively in a fast-paced and high-pressure environment while consistently delivering work of the highest quality.

·        Good time management and willingness to work extra hours when the need arises.

·        English language proficiency.

·        High level of precision in financial data entry, with proficiency in using standard accounting and data management software.

Desirable experience and skills

·        Experience in using MS Office suite, especially high familiarity with MS Excel.

·        Familiarity with accounting software such as Xero or Quickbooks.

·        Good communication skills and ability to present information in graphs and charts for the understanding of non-finance persons.

·        Ability to detect and resolve discrepancies quickly.

You will be expected to perform against the Lively Minds Competencies.

How to apply  

If this sounds like you, kindly send your current CV together with the completed Application form to jobs@livelyminds.org by COB on 26^th August 2025. An incomplete application will not be considered. Please note that only shortlisted candidates will be contacted.

Lively Minds operates a strict Child & Vulnerable Adult Protection Policy, and we, therefore, check the suitability of successful candidates through background checks consisting of references and police checks.  

Lively Minds is fully committed to equity, diversity, and inclusion. We want this to be reflected in the diversity of the people who work for us, and we welcome applications from people from all backgrounds and identities.   

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Position:   Finance & Admin Assistant

Reports to: Finance & Administration Officer.

Based:         Jinja-Uganda

Salary:       UGX32,099,747.90 - Salary Band 5b per annum (gross)

Contract:   Fixed-termcontract for 1 year with a possibility of renewal

Hours:       Full-time (9:30am to 5:30pm Monday to Friday, with onehour for lunch).

About us

Our mission is to get quality early childhood development to millions of rural preschoolers by activating the power of parents.We couple our evidence-based ECD programming with innovative, rigorous implementation systems to scale quickly, cheaply, and sustainably.

We currently implement at scale through two proven models: scaling through government and scaling through radio. Through these we are working in Ghana and Uganda and currently reaching over 120k parents and 300,000 children per year through the government uptake model and over 2 million parents through our radio program.

To find out more about program, please visit www.livelyminds.org  

About the role

The Finance and Admin. Assistant will be responsible for general finance, accounting, and administration duties requiring high-level accuracy and will provide support to the finance and programming team in all matters of finance.

Operating in a fast-paced, collaborative environment, this position calls for an energetic, responsive, proactive, and solution-oriented team player with a strong ‘can-do’ attitude.

Success in this role demands reliability, integrity, and the ability to work independently while maintaining close coordination with colleagues and other departments.

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Main Duties and Responsibilities

a.    Finance systems and processes

.      Setting up beneficiaries on the mobile money payment system.

·        Ensuring an up-to-date database on the mobile money platform by informing the system administrator of any changes in the data.

·        Managing and processing petty cash-related payments on the mobile money system.

·        Daily posting of transactions into the accounting system.

·        Assist in internal and external audit activities.

b.    Procurement and Logistics Support

·        Ensure timely payment of office utilities, that is, electricity, water, and internet.

·        Assist in soliciting for vendor quotations and follow up on invoices, receipts, and supporting documents.

·        Arrange for transportation and accommodation for teams travelling to the field and guests.

c.    Compliance with Policies and Procedures  

• Report any troubling discoveries or suspicion of wrong doing to the proper authorities.
• Track any non-adherence to Lively Minds financial policies and procedures and bring to the attention of the supervisor.
• Ensure confidentiality and safeguarding of sensitive financial, donor, staff, and beneficiary information.

d.    Administration, Teamwork and Collaboration

·        Prepare monthly admin budgets and raise requisitions for admin-related expenses. 

• Assist the finance officer in drafting routine financial reports on a regular basis.
• Answer finance-related questions and help stakeholders and staff with issues that need to be explained.
• Attend finance department meetings, write minutes, and follow up on outstanding issues.
• Support the admin assistant to ensure all the data collection forms for the SC activities are ready on time, documents are scanned and uploaded on SharePoint, and files are filed. 
• Prepare and process documentation for payments, advances, retirements, and staff reimbursements.
• Suggest to the supervisor changes or improvements that are necessary to increase accuracy, efficiency, and cost reductions.

You may be assigned any other responsibility in agreement with your line manager, in contribution to LivelyMinds' work, and in recognition of your experience and skills. It is therefore expected for staff to be flexible and willing to contribute to the work of the wider team.

Experience and Skills

Essential Experience and Skills

·        Bachelor’s degree in accounting and finance, business administration, commerce, or equivalent.

·        At least 1 year’s experience in an accounting or finance role.

·        Strong quality focus, and able to keep accurate financial records.

·        Self-starter who can work with limited supervision and in a fast-paced work environment.

·        Able to uphold and enforce financial protocols and demonstrate utmost accountability.

·        English language proficiency is a must.

·        Acute attention to details is a must.

·        Experience in using the MS Office suite. High-level user of Excel is a must.

·        Strong interpersonal skills with the ability to work and engage with all kinds of people with respect and professionalism.

Desirable Experience and Skills

·        Familiarity with accounting software is desired.

·        Good communication skills and ability to present information in graphs and charts for the understanding of non-finance persons.

·        Good time management and willingness to work extra hours when the need arises.

·        Ability to work in a diverse cultural environment.

This role offers the opportunity to develop and progress into more responsible positions within the organization, depending on performance, skills development, and organizational needs.

You will be expected to perform against the Lively Minds Competencies.

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How to apply  

If this sounds like you, kindly send your current CV together with the completed Application form to jobs@livelyminds.org by COB on 30^th September 2025. An incomplete application will not be considered. Please note that only shortlisted candidates will be contacted.

Lively Minds operates a strict Child & Vulnerable Adult Protection Policy, and we, therefore, check the suitability of successful candidates through background checks consisting of references and police checks.

Lively Minds is fully committed to equity, diversity, and inclusion. We want this to be reflected in the diversity of the people who work for us, and we welcome applications from people from all backgrounds and identities.

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Position:     HR Manager: Learning & Development

Reports to: Head of HR

Based:       Ghana(Preferably Tamale)

Hours:         Fulltime

Salary:         GBP41,166 per annum (gross)

Contract:     Fixed Term

About us

Our mission is to get 3 to 6 year old children in rural Africa to thrive.  We have developed an award-winning Early Childhood Development programme, proven its impact through rigorous evaluation and scaled it through governments in both Ghana and Uganda.It is currently reaching over 300,000 children per year, and we aim to reach 1 million children per year by 2028.

We’re a lively ambitious organisation, determined to have a major positive impact on the world. As an organisation of approximately 100 staff (across Ghana, Uganda and internationally); we work hard at a fast pace, in a challenging environment. We expect everyone to give their best to achieve the best possible results. Our work is demanding but provides plenty of opportunity for innovation,responsibility, growth, collaboration, creativity and fun. We want all staff to be happy, fulfilled and to feel appreciated and valued in their work.

As Lively Minds has developed as an international ECD expert, we have continued to evolve our organisation. Rightly,it is our people that are at the heart of our organisation, and we need to continueto develop our people’s capacity and capability as we continue our journey.

Further to this, our strategic aims for the next 3 years include a number of significant exciting growth projects both within the countries we operate in and also expansion into new countries.  These projects will require a significant focuson skills development, not just at the managerial/leadership level but also across all our spans and layers and, as such, we are looking for a seasoned HR Manager:Learning and Development.  The primary focus of this role will be Learning and Development but as a senior member of the HR team, the successful candidate will also be expected to contribute to broader HR management responsibilities to support organisational priorities.

To find out more about our programme, please visit www.livelyminds.org.

About the role

The HR Learning and Development Manager will lead on Lively Minds’ L&D strategies and creating our practical on-the ground capability build initiatives that build our organisational capacity, drive performance,support career development and foster talent development. The role will also support our Head of HR in implementing people strategies that attract, retain,and grow talent as well as taking a leading role in continuing to develop a positive workplace culture aligned with our organisational goals and aspirations.

Main Duties and Responsibilities

L&D Strategy and Initiatives

·        Develop and Deliver L&D Strategy – Design,implement and evaluate a forward-looking L&D strategy that aligns with organisational goals, support scaling ambitions and meet the needs of staff.

·        Create and Implement Programmes – Develop meaningful learning programmes (e.g. bootcamps, leadership pathways, newcountry cultural briefings etc) using cost effective blend of internal and external opportunities.

·        Assess Skills Gaps – Conduct skills and behaviourial gap analysis to identify current and future development needs.

·        Measure and Improve Impact – Track effectiveness of training programmes through feedback and performance outcomes to refine learning and training initiatives to ensure continuous improvement.

·        Foster a Learning Culture – Build a culture ofcontinous learning and high performance as well as engaging peer networks withother NGOs and monitoring best practices to introduce innovative practices.

Succession Planning and managing “people” risks

·        Strategic Talent Management – Collaborate with SMT to lead the organisation’s strategic approach to identifying talent for critical and vulnerable roles leading to the development and implementation of a robust succession plan and comprehensive capacity development plan to prepare identifed successors.

·        Risk Mitigation and Retention – Proactively monitors and supports the management of potential ‘flight risks’, implement ingtargeted retention strategies to keep key talents to preseve institutional knowledge and maintain operational stability.

·        Leadership Development - Design and implement a comprehensive career path and development framework tailored to prepare emerging leaders. This includes structured learning experiences, mentorship andcoaching opportunities, and exposure to cross-functional challenges to accelerate leadership readiness.

·        Targeted Learning Interventions - Uses performance appraisal data to identify high-potential employees for succession planning and to design targeted learning interventions that address performance gaps and drive continuous improvement.

Job Evaluation & Salary benchmarking

·        Create and mintain a robust salary structure - Developand maintain a fair, transparent and equitable salary structure that aligns with Lively Minds’ compensation philosophy, ensuring internal consistency and market competitiveness and recognition of individuals performance and contributions.

·        Undertake regular salary bench marking - Conduct regular salary bench marking, reviewing pay equity across roles and integrating compensation with career progression to support employee motivation, retentionand organisational growth.

Measurement and Quality Assurance of L&D Programmes

·        Implement L&D quality assurance systems - Deploy L&D quality assurance systems including learner feedback and trainer evaluations.

·        Develop and main a robust feedback loops - Establishand maintain a robust feedback loops to systematically capture insights from staff and relevant stakeholders and use this feedback continuously inform and enhance the design and delivery of training programmes in alignment with evolving needs and priorities.

·        Undertake regular audits and impact assessment -Conduct regular audits and impact assessment of learning programmes to ensure they are delivering the intended outcomes and driving measurable improvement inperformance.

General HR Responsibilities

·        Track HR metrics (turnover, absenteeism,training ROI, etc.) to provide meaningful insights to inform decision-making and continuous improvement.

·        Provide regular HR reports and insights to Head of HR for decision-making.

·        Champion and monitor progress on DEI initiatives and report on outcomes.

·        Supervise the HR & Admin. Officer to ensure work done is of the highest standards.

Support the Head of HR to:

·        Develop and implement HR strategies in alignmentwith organisational goals and objectives including supporting organisational change and culture building intiatives.

·        implement end-to-end recruitment processes including seamless induction of new joiners and checking quality of inductions.  

·        Management of disciplinary and grievance issues.

·        Coordinate the onboarding of contractors/consultants engaged by Lively Minds (in existing countries and in new entry countries) and ensure the “live and breathe” the LM values and behaviours.

·        Design and implement employee engagement initiatives to boost employees motivation, wellbeing, and retention.

·        Maintain, update and ensure compliance of HR policies and procedures.

To succeed in this role, you:

·        are passionate about developing others and love to find creative and fun ways to enable others to learn and thrive.

·        have a solid background in more generalised HR management but a spike in L+D.

·        are an excellent planner, facilitater and communicator-you thrive when organising practical learning opportunities for others, whether this is in virtual or formal classroom settings, or by finding clear opportunities in day-to-day activities.  

·        are also able to coach and deliver feedback to trainers so that they improve the quality of their work.

·        are a great trainer yourself who can flex your style and approach to fit different audience types.

·        are flexible to travel to Uganda, Ghana and other countries that the organisation is expanding to.

·        are able to work on multiple tasks while maintaining high quality standards.

·        bring external best practice and learning to Lively Minds by networking, attending conferences and having a large appetitiefor learning and continous development

Technical abilities

Essential

·        At least 2-3 years in a similar role with an additional 4-6 year background in a more generalised HR position.

·        Deep understanding and application of learning concepts, frameworks, theories, instructional design, and organizational needs. 

·        Experience in conducting job evaluation and developmentof salary structure based on salary bench marking and localisation across multiple countries.

·        Experience in succession plan development andtalent development.

·        Experience in creating and implementing L&D strategies for an organisation that spans multiple countries (preferably within the Global South).

·        Experience in developing and delivering training programmes and achieving proven results.

·        Good understanding of the labour laws in Ghana,Uganda and UK.

·        Ability to manage a complex and varied work loadand to work under pressure.

Desirable

·        Experience coaching others, a coaching certification is desirable.

·        Experience in change management.

·        Behaviour-changeexperience.

Worked in a charity or NGO operating within or across the Global South

How to apply  

If this sounds like you, kindly send your current CV together with the completed Application form to jobs@livelyminds.org  by midnight GMT on 24^th September  2025. An incomplete application will not be considered. Please note that only shortlisted candidates will be contacted.

Lively Minds operates a strict Child & Vulnerable Adult Protection Policy, and we, therefore, check the suitability of successful candidates through background checks consisting of references and police checks.  

Lively Minds is fully committed to equity, diversity, and inclusion. We want this to be reflected in the diversity of the people who work for us, and we welcome applications from people from all backgrounds and identities.   

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